Office Manager

Parenting Place kaupapa (purpose)

Our dream at Parenting Place is for every family and whānau to thrive and for every child in Aotearoa New Zealand to feel deeply loved. Therefore our work is to whakamana (validate and empower) all families and whānau, meeting them where they are, restoring, strengthening, and supporting them to build thriving relationships.

For us, this vision of restored relationships is rooted in Te Rongopai (the good news), and offers hope for every person and relationship. As an organisation, we are committed to engaging with the story of Aotearoa and our unique place in the world – a story which not only inspires our mission, but also informs and shapes our work.

Role

Facilitation of the smooth running of the Parenting Place operations which includes managing facilities and tenancies, tending to various office and administrative duties, working at reception on Fridays and being responsible for Health and Safety compliance.

Facilities management

  • Primary liaison point with property management company – Cambridge Asset Management
  • Manage any Parenting Place partner tenancies that are not handled by Cambridge Asset Management
  • Manage contract and price negotiations with office vendors and service providers
  • Liaise with cleaners, security, electricians, plumbers and building management firm as they relate to the office space on Level 2 and the ground floor

Reception

  • Manage the Centre Liaison
  • Work at reception each Friday (7.30am-4pm) and ad hoc, as needed

Office and administrative duties

  • Ensure that the office runs smoothly on a day to day basis
  • Organise and maintain Vodafone mobile and landline phone accounts, invoices and records
  • Manage security cards, which includes ordering, requesting programming and cancellation, distribution and record keeping
  • Manage kitchen roster and staff birthday list
  • Give office induction and health and safety induction
  • Other projects as required

Health and safety

  • Assist with reviewing and updating health and safety policies and ensuring they are observed
  • Ensure that the organisation meets all requirements of existing Health and Safety legislation
  • Manage Health and Safety meetings, which entails scheduling and chairing meetings, distributing minutes and reporting to staff, the board and the trust
  • Undertake necessary training required for the role of Health and Safety Representative
  • Undertake the role of Chief Fire Warden or Deputy Chief Fire Warden for the building
  • Act as one of the First Aiders (and ensure that registration is kept up to date)

Please note – this is not a full job description. For a full job description, please email Elize Beukes at elize.beukes@parentingplace.nz.

Volunteer opportunities at Parenting Place

If you are interested in volunteering at Parenting Place please email Amelia Smith.

Work with us 

If you’re interested in joining our Parenting Place whānau, we’d love to hear from you. If you’d like to apply for a role, or find out more about us, please contact Elize Beukes.

A little bit about Parenting Place 

Parenting Place’s dream is for Aotearoa New Zealand to be a place where every whānau thrives and every child feels deeply loved. This dream is outworked as we meet families where they are – supporting the restoration, strengthening, and building of flourishing relationships.

We do this through a range of programmes, courses and resources – and in collaboration with a variety of like-hearted organisations and communities all over Aotearoa. Our head office is in Auckland, but we also have offices in Christchurch, Wellington and Tauranga (not to mention the hundreds of amazing volunteers who walk alongside communities up and down the country).

We’re a passionate, fun-loving team who truly believe that healthy, loving families can transform society.

Engaging Te Ao Māori 

As an organisation, we are committed to engaging with the story of Aotearoa and our unique place in the world – a story which not only inspires our mission, but informs and shapes our work. Parenting Place feels compelled to continue listening and adopting practices that support, empower and enhance the experience of the Māori communities we are engaged with.

As a staff team we have also committed to integrating the following guiding principles/pou into our work

  • Tangata Whenua – Recognising the mana of Tangata Whenua and partnering with them
  • Waha Kōrero – Advocacy
  • Whakaaro Māori – Integrating Te Ao Māori into our mission, programmes, culture and policies
  • Whakapapa – Knowing and curating the relational, historical and circumstantial genealogy of our organisation

We are journeying together in search of a new way of togetherness as we seek to give shape to an alternative vision for life that has Te Rongopai at its heart, and offers hope for every person and every relationship.